Philanthropy Coordinator (Job ID: 8869)
DEPARTMENT SUMMARY
The Philanthropy team is a dynamic, diversified, driven and talented team of fundraising experts who work collaboratively to achieve revenue-generating targets, and other agreed financial and non-financial goals, in support of Providence Healthcare, located in Scarborough, and St. Michael's Hospital, located in downtown Toronto.
Through multiple lines of fundraising income generation and stewardship activity, SMHF, in conjunction with Unity Health, will define and promote the St. Michael's and Providence brands to maximize philanthropic revenue to fuel their healthcare, research, teaching and health equity missions. This role will work primarily with the Providence, BARLO Multiple Sclerosis and mid-level giving portfolios. Through our work, we will inspire our communities, local, provincial, national and international, to invest in our organizations' priorities to drive and implement innovation that will equitably support all members of our society to manage and overcome disease and health crises and live healthier lives to create a more inclusive and thriving society. Join us!
POSITION SUMMARY
| Philanthropy Coordinators at St. Michael's Foundation work closely and collaboratively with the Philanthropy team as it builds solicitation, pipeline and stewardship strategies to maximize individual, corporate and foundation donor support through various channels. |
RESPONSIBILITIES & ACTIVITIES
List the key responsibilities of the position. For each responsibility list the activities involved in accomplishing the responsibility.
RESPONSIBILITY - Fundraising Support
Activities:
Support the philanthropy team to successfully cultivate, solicit and steward donors, prospects and volunteers to meet the fundraising goals of the Foundation.
Draft correspondence, reports, invitations and other communications for the philanthropy team.
Support the activities that arise from individualized cultivation and stewardship plans.
Communicate with the offices of donors, administrators, volunteers and hospital partners to provide information, and book meetings and follow-ups.
Review and track funds and reports on use of gifts, as assigned.
Update donor information on a centralized database (Raiser's Edge).
Input and update meaningful donor interactions, next steps and proposal opportunities in database (Raiser's Edge).
Prepare donor cultivation, solicitation and stewardship packages, call reports and meeting notes as requested.
Produce prospect lists, gift information and action task lists from the database in a timely and efficient manner.
Assist in the coordination of meetings for current and prospective donors.
RESPONSIBILITY - Operations Support
Activities:
Prepare and distribute reports and presentation material using various software tools for word processing spreadsheets, and database management including but not exclusive to: Microsoft Word, Excel, PowerPoint, Raiser's Edge and PowerBI.
Provide support to donors, the philanthropy team, hospital partners and volunteers-preparing basic information requests, prospect profiles, briefing notes, emails, etc.
Complete appropriate gift processing forms.
Prepare and distribute correspondence, meeting minutes and volunteer rosters.
Ensure donor gifts, pledges/reminders, tax receipts, and thank you letters are processed and issued in a timely manner.
Ensure proper electronic and hard copy filing of proposals, donor gift agreements, acknowledgments, stewardship letters and reports and correspondence.
RESPONSIBILITY - Volunteer Management Support and Event Management
Activities:
Assist the philanthropy team with key volunteer initiatives.
Schedule internal and external meetings with volunteers, donors and hospital partners.
Organize meetings including room bookings, catering if necessary, agendas, minutes, preparation of presentations, handouts and other materials.
Ensure that the team has financial information, background and analysis to provide to volunteers and staff to fulfill their fundraising responsibilities.
Support the Philanthropy Team by undertaking event coordination and logistics to support donor cultivation and stewardship events.
KNOWLEDGE & SKILLS
Post-secondary education in a related field - college minimum -- or a combination of comparable skills and experience.
Minimum of 1-year of experience working in a fundraising environment.
Excellent communication skills both written and verbal.
Demonstrated proficiency working with computer applications on a Windows platform (Word, Excel, PowerPoint, electronic mail/scheduling, internet)
Previous experience working with databases (particularly Raiser's Edge and PowerBI) is an asset.
Excellent interpersonal skills and very strong person-to-person relationship-building skills.
Excellent problem solving skills and demonstrated ability to prioritize multiple and changing demands.
Demonstrated ability to handle multiple priorities and be self-motivated in a high-pressure and demanding work environment.
Proven ability to exercise diplomacy and good judgment.
Exemplary attention to detail with excellent planning, organizational and time management skills.
Ability to work independently using an above-average level of initiative.
Ability to work as part of a fundraising team.
Ability to maintain confidentiality.
Demonstrated commitment to and understanding of the mission and values of St. Michael's Hospital and Providence Healthcare.
Willingness to work flexible hours, including some evenings and weekends.
Willingness to attend in-office days at both the St. Michael's Hospital and Providence Healthcare sites.