Bid Manager (Facilities Services)

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Thinking about a change?

We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn't matter what your expertise and craft is - there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon's commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon's purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you're curious, here's what the industry thinks of us and some of the impacts we've made to the communities we work in

You as a Bid Manager, will:

• Lead the bid process, from opportunity to proposal submission to grow the company's Facilities Management business
• Ensure the timely submission of high-quality proposals that meet client requirements while managing the bid budget and establishing compliance with all RPF requirements and guidelines.

• Lead the end-to-end bid process, including reviewing bid opportunities for fit, qualification development and proposal submission.

• Develop and executing bid strategies that align with the company's goals and client requirements.

• Develop compelling and persuasive bid content, including executive summaries, value propositions, pricing models and technical responses.

• Coordinate with various teams, including estimating, procurement, technical, legal and finance to ensure all aspects of a bid are addressed.

• Work with pricing teams to develop competitive pricing strategies that align with bid requirements and profitability targets.

• Prepare detailed maintenance cost estimates for a variety of projects including staffing, materials, subcontracting, and other services that are necessary to deliver projects

• Analyze blueprints, specifications, and other technical documents to determine the scope of work, materials, labor, and equipment costs.

• Develop level of effort models for preventive and corrective maintenance of all facility components and other non-maintenance related tasks

• Manage bidding resources and timelines to ensure on-time and high-quality proposal submissions.

• Participate in negotiation sessions to secure favourable terms and conditions.

• Ensure compliance with client requirements, regulations and industry standards

• Maintain comprehensive and accurate bid documentation, including bid files, records of communication and pricing information.
• Monitor and evaluate bid performance metrics to identify areas for improvement.
• Coordinate and facilitate bid review meetings, ensuring key stakeholders provide input and address concerns or issues.

Is this the right role for you?

• 5+ years of experience as a bid manager, estimating or a similar role, preferably in the FM (Facilities Management) industry

• You have a degree or diploma in business administration, finance, facilities management, a related field, or or an equivalent combination of training and construction experience.

• Proven ability to develop cost effective estimates for facilities management delivery solutions including labour, subcontracts and materials/equipment

• Experience extracting scopes of work from project documentation and soliciting compliant proposals from qualified subtrades

• Ability to develop financial models and conduct data analysis using Microsoft Excel

• Experience in managing bids for complex projects or large-scale contracts.

• Demonstrated success in winning bids through effective proposal management.

• Strong understanding of the bid process, proposal writing, development and contract negotiation.

• Keen eye, attention to detail, and passion for delivering high-quality work.

• You are flexible and open to changing priorities and multi-tasking simultaneously within compressed time frames.

• You are well versed with Microsoft Office (specifically Word, Excel and PowerPoint).

• You okay with potential travel

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

​Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven't already, be sure to create a profile on our Careers page here to remain up to date on the status of your application and learn about new career opportunities as they arise.