Programs Officer

Become a changemaker with Islamic Relief Canada! Join our team and work towards our mission to mobilize Canadians to transform more lives around the world in the most trusted manner.

Job Purpose & Scope:

Reporting to the International Programs Manager, this position will be responsible for a designated international programs portfolio that includes humanitarian and development projects. This involves aspects of administration, management, and monitoring and evaluation. The officer ensures all aspects of IR Canada compliance including project filing, project management, information sharing, and monitoring & evaluating.

Essential Duties and Responsibilities:

Project Administration (30%)

• Manage and maintain project database and project management software

• Interdepartmental collaboration and communication

• Handle inquiries from fundraising, donor care, and marketing departments

• Write project summaries and descriptions for marketing purposes

• Write and update country profiles on a yearly basis

• Assist with special projects, systems, and processes within the department as requested

• Other assignments based on the discretion of the International Programs Manager

Project Management (60%)

• Review and develop proposals, reports, and other project documentation in coordination with partners and/or field offices. This includes drafting proposals for institutional funding, particularly Global Affairs Canada.

• Oversight of effective implementation of programs and of compliance with CRA and donor requirements, including budget and financial requirements; partner agreements; and implementation and work plan

• Ensure timely submission of accurate and quality narrative and financial reports in accordance with contractual requirements

• Maintain a current understanding of humanitarian issues including Canadian government policies and programs related to the designated project portfolio

• Hold regular meetings with country office teams

Monitoring and Evaluation (10%)

• Responsible for visiting various project locations internationally to conduct M&E using results based management tools. This generally occurs after one year in the position.

• Write final M&E reports to be shared with the International Programs Manager

Qualifications and Requirements:

• Bachelor's degree in international development or related field, along with 1-2 years of work experience, preferably in program management

• Strong familiarity and understanding of Results Based Management

• Strong analytical understanding and demonstrated knowledge in key sectors of intervention (WASH, Food Security, Protection, Shelter, Food/NFI, Education, Livelihood, Gender Mainstreaming)

• Familiarity with Monitoring, Evaluation and Learning (MEAL) processes

• Excellent written and spoken skills in English are required, including strong analytical and report-writing capability and strong attention to detail

• Strong interpersonal and team skills

• Desire to learn and apply learning

• Demonstrated capacity to work both in a self-directed manner and collaboratively with other staff and stakeholders

• Strong computer skills in word processing, spreadsheet, electronic mail and database systems, as well as developing presentations

• Demonstrated capacity to work effectively in a wide range of cultural and political settings

• Be able to work comfortably in a fast paced environment

• Excellent problem solving skills

• Strong time management and prioritization skills

• Proficient with Gmail, MS Office suite, Adobe Acrobat

• Must be eligible to work in Canada

Please note: this position requires mandatory travel to IR project sites, which can include conflict zones such as Iraq, South Sudan etc.

Starting Salary:

Please note: The posted starting salary is intended to provide potential candidates with a general understanding of the compensation associated with the position. The actual salary offered will start at this figure, with adjustments possible based on individual qualifications and other relevant factors.