Coordinator, Events
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If you are motivated to help bring World Series Championships back to Canada and to celebrate with our fans, there's a spot waiting for you here with the Toronto Blue Jays!
Reporting directly to Manager, Events
The Philanthropy team at Jays Care Foundation, the charitable arm of the Toronto Blue Jays, is seeking to hire a coordinator with exceptional attention to detail for the contract period of February to October 2025 to support the planning and execution of various fundraising events. This role is ideal for a motivated individual with experience in corporate partnerships, donor relations, and project coordination, eager to contribute to Jays Care Foundation's vision to level the playing field for all children and youth across Canada
Compensation: $20/hour for 40 hours a week
This is a hybrid role. Jays Care's Philanthropy team works on location at Rogers Centre at least two days per week, with increased presence during the baseball season. Participation in evening and weekend events is required, especially during the baseball season.
Primary Responsibilities:
1. Events (60%)
- Coordinate on-site fundraising initiatives at events, including:
- Developing auction and prize packages, including allocating prizes and memorabilia to events
- Working with online auction providers (ex. Givergy) to draft and publish auction listings
- Researching, procuring, and coordinating the execution of third-party auction packages from concept to delivery
- Be the point person to coordinate on-site set-up of all auction packages and prizes at events
- Coordinate the fulfillment of auction and raffle prizes post-event, including winner correspondence, shipping logistics, research profiles, and necessary internal communications.
- Organizing all Philanthropy Department inventory, including keeping up-to-date inventory records, counting items into inventory, and proper storage of all items
- Assist with the coordination and execution fundraising events, including Jays Care Golf Classic, Broadcast Auction, Behind The Plate, Garage Sale, Third Party Initiatives. Responsibilities include:
- Organizing and reporting guest RSVPs
- Developing guest communications (e.g., pre-event emails, post-event surveys)
- Conducting background research on each guest
- Supporting the ideation, research, procurement and distribution logistics of all guest and sponsor gifting
- Assisting with vendor logistics (load-in/load-out)
- Creating detailed photography shot lists and organizing event photos post-event
- Creating post event surveys, coordinating the deployment in post event communications and summarizing results
- Support the development of individual and foundation donor cultivation and stewardship events
- Monitor and manage the Jays Care Events general inbox, addressing, actioning, or escalating emails as needed
- Assist in the creation and management of Classy event webpages
- Provide copy-editing and review support for various event materials, including signage, programs, and prize descriptions
- Play on-site role at all events
2. Corporate Partnerships and Philanthropy (20%)
- Conduct prospect research and develop research profiles on prospective corporations, executives, and donors using several tools including Google, LinkedIn and CharityCAN
- Support corporate partner and donor recognition and stewardship implementation including social media, signage, events, and other communications
3. Database Management Support (20%)
- Ensure relevant partnerships and event records are up to date in CRM database (i.e. Salesforce)
- Effectively utilize existing systems (i.e. Qualtrics) to track RSVPs and surveys
- Ensure that inventory is continuously updated, and managed
- Other duties as required.
Qualifications:
- University or College education preferred
- Proficiency in Microsoft Office
- Knowledge of Salesforce fundraising software an asset
- Minimum 2 years event planning, fundraising, partnership experience from public and/or not-for profit sector
Skills and Characteristics:
- Experience coordinating and working with volunteers
- Excellent English writing and oral communication skills
- Excellent organizational skills required
- Self starter and creativity are required characteristics
- Must have ability to multi-task, be well organized and meet required deadlines
- Commitment to service excellence and customer satisfaction
- Strong problem-solving skills
- Team player with an ability to support the big picture goals of the organization and contribute to day-to-day tasks
- Ability and willingness to work evenings, weekends, and holidays as required
- Understanding of and passion for the game of baseball and the Toronto Blue Jays
Jays Care Foundation, the charitable arm of the Toronto Blue Jays, uses the game of baseball to give kids across Canada a place on a team where they belong. Jays Care believes that baseball for development programming can play an important role as an effective low-cost intervention to address pressing mental and physical health challenges for children and youth across the country. Proudly working in all ten provinces and all three territories, Jays Care runs baseball for development programming for more than 60,000 children and youth annually. Through the Field Of Dreams program, the Foundation has also invested nearly $15 million into building or refurbishing more than 160 community baseball diamonds across Canada. Jays Care is recognized as a top 100 Charity in Canada and is the proud two-time winner of Major League Baseball's Commissioner's Award for Philanthropic Excellence.
Jays Care provides youth-centric programming for:
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- Girls
- Youth with disabilities
- Indigenous youth
- Youth living in poverty
Jays Care Foundation is dedicated to building an organization that reflects the diversity of the communities we serve. This includes diversity in languages spoken, culture, race, sexual orientation and gender identity.
If you require accessibility accommodation, please indicate in your application. Application is only open to those legally eligible to work in Canada.
Deadline for Applications: December 5, 2024
To protect our people, brand and assets, a pre-employment background check will be conducted. As part of our selection process, all candidates must clear a criminal background check. Additionally, a credit check and drivers abstract may be required depending on the role.
At Rogers, we believe the key to a strong business, is a diverse workforce where equity and inclusion are core to making everyone feel like they belong. We do this by embracing our diversity, celebrating our different perspectives, and working towards creating environments that empower our people to bring their whole selves to work. Everyone who applies for a job will be considered. We recognize the business value in creating a workplace where each team member has the tools to reach their full potential by removing any barriers for equal participation. We work with our candidates who are experiencing a disability throughout the recruitment process to ensure that they have what they need to be at their best. Please reach out to our recruiters and hiring managers to begin a conversation about how we can ensure that you deliver your best work. You matter to us! For any questions, please visit the Recruitment Process FAQ.
Schedule: Full time
Shift: Day
Length of Contract: 9 Months
Work Location: 1 Blue Jays Way (210), Toronto, ON
Travel Requirements: Up to 10%
Posting Category/Function: Project Management & Coordination
Requisition ID: 317955
Posting Notes: Toronto Blue Jays