Proposal Coordinator

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We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn't matter what your expertise and craft is - there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon's commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon's purpose is to provide people with similar values the opportunity to achieve their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you're curious, here's what the industry thinks of us and some of the impacts we've made to the communities we work in and our latest Impact Report, highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

• Support the Proposal Manager with timely management and production of proposal responses (RFP, RFQ, EOI, SOQs, etc.).
• Support pursuit teams throughout the pursuit submission process, including supporting strategy development, scheduling and attending meetings, taking minutes, managing pursuit documentation, and coordinating with contributors/SMEs.
• Write and edit proposal content including executive summaries, project descriptions, qualification summaries, project methodology and resumes.
• Help with the design and presentation of proposal content and packaging to ensure visual clarity and consistency with EllisDon brand standards.
• Be accountable for all aspects of proposal management for assigned proposal and pre-qualification submissions. This will involve directly working with the Proposal Manager, technical content leads, and subject matter experts to ensure that proposal process, design, content, and relationships are effectively managed on assigned pursuits.
• Develop, update and maintain data for proposals, such as detailed project challenges and solutions, project profiles, area statistics, resumes, references, etc. for use in future proposal responses.

• You have 3 - 5 years of professional work experience coordinating teams to develop technical corporate proposals, preferably in the construction, architecture, or engineering industry.
• A Degree or Diploma in Commerce/Marketing/Communications, or an equivalent background in marketing, communication, graphic design, project management, or administration would be an asset. Knowledge of construction would be considered an asset.
• You are comfortable collaborating with teams to meet deadlines, taking a proactive approach to keeping projects on track.
• You are proficient in effectively communicating and collaborating with various stakeholders to gather necessary information for pursuits.
• You have strong process skills involving the efficient scheduling, coordination, and execution of pursuits under challenging timelines.
• You have strong writing and proofreading skills. You pay particular attention to content with regards to copy writing, editing, grammar, spelling, and punctuation.
• You demonstrate meticulous attention to detail, with a keen focus on ensuring the visual clarity and consistency of information.
• You have the ability to work collaboratively and be a team player.
• You are well versed with Microsoft 365 (specifically Word and PowerPoint). Working knowledge of the Adobe Creative Suite (particularly InDesign) would be considered an asset.

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

​Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven't already, be sure to create a profile on our Careers page here to remain up to date on the status of your application and learn about new career opportunities as they arise.