Christmas Coordinator

Christmas Coordinator provides support to the Salvation Army Fort St. John, with Christmas Kettle and Christmas Hamper Campaigns. The successful candidate is responsible for oversight of several Christmas Kettle locations in Fort St. John and organizing the Christmas Food and Toy Hamper program. They organize, direct, and supervise the work performed by Christmas Workers and Volunteers.

KETTLE CAMPAIGN

• Oversee the operations of the Christmas Kettle campaign.
• Promote, coordinate, and oversee the activities of Christmas Kettle Campaign Worker staff and/or volunteers.
• Maintain accurate records of worker's/volunteer's information.
• Orientation and performance management of kettle worker staff and/or volunteers.
• Coordinate the schedule for kettle staff and/or volunteers and respond to emergency absences, etc.
• Coordinate the delivery and pick-up of kettles to/from sites daily, ensuring the security of donations.
• Coordinate replacement teams for standalone tip-taps.
• May deliver and pick-up kettles in an emergency situation.
• Host at a kettle as required ensuring necessary coverage for breaks, etc.
• Ensure that kettle locations have adequate supplies.
• Record statistical data and prepare weekly time sheets as required.
• Ensure all Kettle donations are delivered to secure location at shift completion.
• Assist in counting kettle income as needed.
• Communicate regularly with supervisor regarding day-to-day campaign challenges and operations
• Visit locations during shift changes and intermittently.
• Ensure timesheets and mileage reports are submitted accurately and timely (weekly basis).
• Respond to questions/queries from potential donors regarding SA ministries and programs.
• In conjunction with supervisor, manage campaign related social media.
• In conjunction with supervisor, ensure information relating to available shifts and fund-raising updates are communicated via volunteer management system daily.
• Assist in the coordination of the Christmas Kettle Campaign launch.
• Will participate in recruitment and training of kettle worker staff and/or volunteers, including connecting with schools, local businesses and community groups.
• Foster and maintain positive working relationships with kettle sites.
• Organize retrieval of all equipment/supplies from various kettle locations.
• Arrange volunteer/kettle location appreciation certificates for distribution.
• Ensure all necessary tip-tap equipment is returned following instructions for TipTap.

HAMPER PROGRAM

• Oversee the operation of Christmas Food and Toy Hamper program.
• Assist with the set-up, take-down and organization of Food and Toy Hamper distribution days.
• Organize toy and food drives for Christmas Hamper program.
• Receive and process donations of toys for distribution and provide direction and assistance with packing and sorting toy donations.
• Assists with picking up toy and other donations as needed.
• Assist with recording statistical data in a clear, organized and accurate manner using the Link2Feed Client Management System.
• Assists with other minister unit Christmas functions.
• Perform other position related duties as required.

HOURS: 37.5 hours per week

Flexibility with work hours/schedule is expected

Work will require work on evenings and weekends

Education/Certifications:

• Grade 12 diploma
• Post-secondary experience may be an asset
• A First Aid Certificate is an asset

Experience:

• Minimum 2 years prior related Christmas Kettle and Hamper experience
• Previous fundraising and supervisory experience
• Experience working with and leading volunteers
• Money handling experience is an asset

Required Skills/Knowledge:

• Valid Driver's License, personal vehicle and insurance, current copy of driver's abstract for review and verification that is satisfactory to The Salvation Army, in its sole discretion, is required
• Strong communication and interpersonal skills
• High standards of integrity, judgment and confidentiality
• Strong decision-making, organizational skills and a strong team player
• General office skills and experience, familiar in using various office equipment
• Proficiency on various computer programs; Microsoft Word, Excel, Database
• Ability to work in a fast-paced environment, meeting deadlines and targets
• Agreeable to a flexible non-routine schedule and willing to use a personal vehicle for business purposes
• Work in compliance with OH&S Act and Regulations and abide by The Salvation Army's health and safety policies and procedures
• Ability to lift/move 10-12 kgs (20-25lbs)

Successful candidates, prior to hiring, may be required to provide:

• Background check consent.
• A clear vulnerable sector screening.
• Valid Driver's License and clean drivers abstract.
• Completion of our online Praesidium Abuse Training and required Health and Safety training.

The Salvation Army will accommodate candidates as required under applicable human rights legislation. If you require a disability-related accommodation during this process, please inform us of your requirements.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application